How to Resolve a Police Clearance HIT Status?
A Police Clearance Hit (also called a “hit status”) can be a significant issue for individuals applying for a police clearance in the Philippines. The clearance process is delayed if your name matches someone with a criminal record or a pending legal issue. An applicant navigating the clearance process needs to be aware of the effects of a Police Clearance Hit.
Keep reading to find out what the next steps should be if you are unsure whether or not your application has a hit status.
How to Check if You Have a HIT Status?
The following steps will help you determine whether your police clearance application has been marked with a HIT status:
- Application Portal : Check your clearance status by logging into the official website and tracking the progress of your application if you applied online through NPCS. Here you will usually find the HIT status.
- Personal Inquiry: Visit the police office where you submitted your application if you applied directly. Your clearance status and whether it has been flagged for HITs will be informed to you by them.
- Authority Notification: When your application is processed, the PNP clearance or police will notify you of your HIT status. In most cases, you will be informed of what needs to be done next.
What is a “HIT” in Police Clearance?
A police clearance with a “HIT” status indicates that a criminal record match has been found. You must submit data to the National Bureau of Investigation (NBI) and other law enforcement databases when applying for a police clearance (e.g., your full name, address, and birthdate).
The system flags your clearance as a HIT if there is a match with someone with a record or a similar name. If this is the case, it does not necessarily mean that you have a criminal record; it simply means that further verification is needed.
Reasons for a HIT Status in Police Clearance
HIT statuses can be caused by a variety of factors. Here are a few of the most common:
- Identity Mistake: If your name, birthdate, or other personal information resembles that of someone with a criminal record, your application may be flagged.
- Common Names: For individuals without criminal records in the Philippines, common surnames can result in multiple records in the database.
- Personal Details: A mismatch in personal details such as your address or parents’ names can also result in a HIT, especially if the details match those on a criminal record.
- Known Unresolved Cases: Your name may be flagged if there is an ongoing investigation or pending case involving someone with the same or similar identity details.
Impact of HIT Status on Police Clearance Applications
The HIT status can delay the verification of your police clearance, as it usually requires additional investigation or documentation. Depending on how quickly you resolve the issue, the delay may vary. If you need the clearance urgently for a job application or travel, it can be a significant setback.
It is also important to note that a HIT status does not imply that you have a criminal record. A person with a common name or similar details may face a HIT flag, but they may not be legally liable.
What to Do if Your Police Clearance Shows HIT?
The following steps should be taken if your police clearance has been marked as HIT:
Request Clarification and Inquire
Find out the reason for the HIT status by contacting the local police station or issuing authority. It is possible that they will ask for additional documents to verify your identity if there is a mistaken identity.
Provide Supporting Documents
You may need to submit additional documents, such as government-issued IDs, proof of address, or a police report, if your HIT status is due to a mismatch in your personal information or an ongoing investigation.
Clear Your Name
The police or appropriate authorities may be able to correct the record of the HIT status if you discover that it was caused by a pending case or a criminal record belonging to someone else.
Follow Up Regularly
Follow up with the authorities after submitting your supporting documents or requesting a solution to ensure that your case is being processed. Depending on the complexity of the issue, this process may take some time.
How to Avoid HIT Status in the Future?
The following tips can help you minimize the possibility of facing a HIT status in the future:
- Verify Your Details: Make sure your clearance application includes accurate and complete information (such as your name, address, and birthdate). It is possible for a minor error to cause unnecessary complications.
- Use Full Names: Be sure to use your full legal name (first name, middle name, and last name) to avoid confusion with people who have similar first and last names.
- Accurate Identification : You must provide a government-issued photo identification at the time of application (such as a passport, driver’s license, or SSS ID).
- Be Aware of Common Names: Verify your application details with the authorities carefully if your name is common in the Philippines. Resolve any issues proactively to avoid future issues.
Frequently Asked Questions
Conclusion
A HIT status on your police clearance can cause confusion and delay, but it does not mean the process is over. You can resolve the issue smoothly if you understand why it occurs and know how to address it.
Make sure your details are accurate, stay patient, and take the steps necessary to clear any flags on your record. In order to process your police clearance without unnecessary delays, you need to stay informed and proactive.
